ITRs, test sheets and torque records: structuring completion evidence

Most projects store completion evidence by document type or by date: a folder of ITRs, a folder of test results, a scan batch from last Thursday. The problem is that nobody asks questions by folder. They ask by asset. What is outstanding on DB-L3-A? Can Feeder 114 be cleared?

Structuring evidence asset-first inverts the model. Each switchboard, feeder and cable carries its own record, and every document is linked to the assets it proves: one test sheet can serve many cables, and each cable still shows its own status.

The payoff comes at the readiness review: instead of reconciling folders against a cable schedule, the register answers directly which assets carry complete, verified records and which do not. The same structure then becomes the handover: per-asset evidence, already organized the way the client and certifier want to receive it.